Privacy Policy

1. Introduction

humAIn Media (ABN 901 951 213 83) is an Australian Partnership ("we", "us", or "our") committed to protecting the privacy of individuals who interact with our website and services. This Privacy Policy explains how we collect, use, disclose, store, and manage your personal information in accordance with the Privacy Act 1988 (Cth) ("Privacy Act") and the Australian Privacy Principles ("APPs") contained therein.

This policy applies to all personal information collected through our website, including information collected in connection with our media conference registrations, delegate management, and news article readership.

By accessing or using our website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this policy, please do not use our website or submit your personal information to us.

2. About humAIn Media

humAIn Media is an Australian Partnership dedicated to producing and delivering media content, industry conferences, and news publications focused on artificial intelligence and emerging technologies in Australia and the Asia-Pacific region. Our primary activities include:

• Organising and managing industry conferences and events
• Managing delegate registrations and attendee communications
• Publishing news articles, reports, and editorial content
• Collecting expressions of interest from prospective conference attendees and sponsors
• Delivering newsletters and event updates to subscribers

3. Personal Information We Collect

We collect personal information that is reasonably necessary for our business functions.

3.1 Conference Interest and Event Registration

When you express interest in or register for a humAIn Media conference or event, we may collect: full name and preferred name; job title and employer or organisation name; business and personal email address; phone number; postal address; industry sector and professional role; dietary requirements or accessibility needs; payment information (processed securely via third-party payment providers); and any other information you voluntarily provide.

3.2 Delegate Information

For confirmed conference delegates and event attendees, we may collect additional information including session attendance preferences, networking preferences, feedback and survey responses, photographic or video images captured at events (subject to your consent), and badge and accreditation information.

3.3 News Article and Website Usage

When you visit our website, subscribe to newsletters, or engage with our news content, we may collect: email address; name and communication preferences; technical information including IP address, browser type, operating system, and pages visited; cookies and similar tracking data; content preferences and reading history; and comments or correspondence submitted through our website.

3.4 Sensitive Information

We will only collect sensitive information (such as health information, including dietary or accessibility requirements) where it is reasonably necessary for our functions and where you have provided your consent. We will not collect sensitive information unless required by law or with your explicit consent.

4. How We Collect Personal Information

We collect personal information in a number of ways, including:

• Directly from you when you complete online forms, register for events, subscribe to newsletters, or contact us
• Through your use of our website, including via cookies and web analytics tools
• From third-party event management platforms or ticketing systems used to facilitate conference registrations
• From business cards or contact details exchanged at events (where you have provided your consent)
• From publicly available sources, such as professional networking platforms, where relevant to our services
• From partner organisations or sponsors (where you have consented to sharing of your information)

5. Purposes for Collecting Personal Information

5.1 Conference and Event Administration

Processing registrations, communicating event details, issuing invoices and receipts, managing dietary and accessibility requirements, producing delegate lists and name badges, and conducting post-event evaluations.

5.2 Marketing and Communications

Sending information about upcoming conferences, events, and related products; distributing our newsletter and editorial content; targeting and personalising communications based on your professional interests. We will only send you direct marketing communications where you have provided consent or where we have a legitimate basis under applicable law. You may opt out at any time (see Section 10).

5.3 Publishing and Media Operations

Managing subscriptions to our news publications and digital content, personalising content based on your stated interests, and facilitating reader feedback and editorial correspondence.

5.4 Legal and Compliance Obligations

Meeting our legal, regulatory, and contractual obligations; protecting the rights and safety of humAIn Media, our staff, attendees, and third parties; resolving disputes and enforcing our terms and conditions.

6. Disclosure of Personal Information

6.1 Service Providers

We may share your personal information with trusted third-party service providers including event management platforms, payment gateway providers, email marketing and CRM platforms, web hosting and IT service providers, analytics services, and printing and badge production services. These service providers are contractually required to handle your personal information in accordance with applicable privacy laws and our instructions.

6.2 Conference Sponsors and Partners

With your explicit consent, we may share your contact details with conference sponsors and event partners for purposes directly related to the event you have registered for. You may withdraw this consent at any time.

6.3 Legal Requirements

We may disclose your personal information to government bodies or law enforcement agencies where required by law, court order, or to protect the rights, property, or safety of humAIn Media, our personnel, or others.

6.4 Business Transfers

In the event of a merger, acquisition, restructure, or sale of all or part of our business, personal information we hold may be transferred to a successor entity. We will notify you of any such transfer to the extent required by law.

6.5 Overseas Disclosures

Some of our third-party service providers may be located outside Australia, including in the United States, European Union, and other countries. Where we disclose personal information to overseas recipients, we take reasonable steps to ensure that those recipients handle your personal information in a manner consistent with the APPs.

7. Storage and Security of Personal Information

We take reasonable steps to protect the personal information we hold from misuse, interference, loss, unauthorised access, modification, or disclosure. Our security measures include SSL encryption, access controls, regular review of IT systems, data minimisation practices, and staff training on privacy obligations.

While we take reasonable precautions, no data transmission over the internet or electronic storage system can be guaranteed to be completely secure. In the event of a data breach that is likely to result in serious harm, we will comply with our mandatory notification obligations under the Privacy Act.

We retain personal information only for as long as is necessary to fulfil the purpose for which it was collected, or as required by law.

8. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and assist us in understanding how our website is used. Cookies are small text files placed on your device when you visit a website.

We use essential cookies (necessary for the website to function), analytics cookies (anonymous usage data), functional cookies (personalisation), and marketing cookies (where applicable and with consent). You can control and manage cookies through your browser settings. Disabling certain cookies may affect the functionality of our website.

9. Accessing and Correcting Your Personal Information

Under the Privacy Act and the APPs, you have the right to request access to the personal information we hold about you and to request corrections where that information is inaccurate, out of date, incomplete, irrelevant, or misleading.

To request access to or correction of your personal information, please contact our Privacy Officer using the details set out in Section 12. We will respond to your request within 30 days. We may need to verify your identity before granting access. We will not charge a fee for access or correction requests, though we may charge a reasonable fee where significant resources are required, of which we will notify you in advance.

10. Opting Out of Marketing Communications

You have the right to opt out of receiving marketing and promotional communications from us at any time by: clicking the "Unsubscribe" link in any marketing email; contacting our Privacy Officer directly; or updating your communication preferences through your online account. Even if you opt out of marketing communications, we may still send you transactional or administrative communications related to services you have requested.

11. Privacy Complaints

If you believe that humAIn Media has handled your personal information in a manner that does not comply with the Privacy Act or the APPs, we ask that you first contact our Privacy Officer. We will acknowledge your complaint within 5 business days and aim to provide a substantive response within 30 days.

If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC): www.oaic.gov.au · 1300 363 992 · GPO Box 5218, Sydney NSW 2001.

12. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy or our handling of your personal information, please contact our Privacy Officer:

Privacy Officer, humAIn Media
Email: belinda@liminaland.co

13. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal obligations, or regulatory requirements. When we make material changes, we will notify you by posting the updated policy on our website and, where appropriate, by email. Continued use of our website following any update constitutes your acceptance of the revised policy.

14. Governing Law and Jurisdiction

This Privacy Policy is governed by the laws of the Commonwealth of Australia. Our primary compliance obligations are under the Privacy Act 1988 (Cth), the Australian Privacy Principles, the Spam Act 2003 (Cth), the Do Not Call Register Act 2006 (Cth), and any applicable State or Territory privacy legislation.

This Privacy Policy was last reviewed and updated on 19 May 2025.
humAIn Media is an Australian Partnership. ABN: 901 951 213 83